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February 04th, 2023

usd 480 logoELLY GRIMM • Leader & Times


The USD 480 school board will be taking on a rather short agenda for its next meeting Monday evening starting at 6:30. Monday’s meeting will be in Room C107 of the Liberal High School East Annex.

After administrator reports, the meeting’s new business will begin with discussion of bare ground weed control services. 

“USD 480 has solicited bids for bare ground weed control services to be provided throughout the district, areas to be included are:  fence lines, parking lot and side walk cracks, gravel lots, non grass playground areas, etc.,” the agenda information noted. “One bid was received from Pro-Tech Spraying Services in Montezuma in the amount of $24,227.36.”

Up next for the board will be discussion of the purchase of interactive flat panels. 

“The 86" ClearTouch Interactive Flat Panel will replace the majority of projectors in the district.  KCAV currently holds the state contract on this product,” the agenda information noted. “The IFPs will come with a seven-year warranty and we will create a rotation schedule for them. This project has been approved through both ESSER II and III. Staff is recommending the board purchase 445 86" ClearTouch IFPs and 25 stands from KCAV.”

Concluding the meeting’s new business items will be discussion of payroll services. 

“We are requesting the approval to outsource the processing of our payroll to ADP which would include the following services: payroll processing, time & attendance services (software), employment verification services, employment tax services (filing federal and state reports and regulatory agency deposits), wage garnishment payment services,  direct deposit of payroll checks, employee self-service portal (view checks, leave balances, etc.), and processing of W-2 forms,” the agenda information noted. “The transition to outsourced payroll processing will provide USD 480 with stability in the critical area of paying our employees in a timely and accurate manner in a climate where turnover is more frequent and replacing positions with qualified personnel is challenging.  Our current Payroll person will take over the maintenance of employee information in the ADP system to ensure our data is accurate and reflects transfers, terminations, new hires, wage changes, etc. This transition will require a 12-week implementation period working with a team from ADP and our goal is to go live at the beginning of the 2023-24 school year.  The cost analysis is as follows: annual processing cost of $70,139; discontinued contract with Alio Time (28,963); and an additional annual investment of $41,176. The addition cost is within budgeted expenditures as the Business Department is eliminating the second Payroll staff position that has been vacant due to a lack of qualified local talent. The estimated cost of this position is $49,000. The implementation costs associated with the transition to ADP are as follows: implementation with ADP – $5,000; Apple iPads to  replace timeclocks through Apple Inc. – $10,614; and mounts with POE  $8,243, for a total implementation cost of $23,857. Staff is recommending the board approve the contract to outsource payroll with ADP and purchase of iPad from Apple Inc. and Mounts from Omnia Partners.”